| SYSTEM MANAGER OF SUPPLY CHAIN CONTRACT PROCUREMENT / LGH MATERIALS MANAGEMENT / FT / DAYS |
Responsible for providing direction, planning, implementation, and administration for the procurement of various supplies, equipment and services (except dietary and pharmaceutical products) to support the operations of all entities within Lafayette General Health.
The Manager is responsible for overseeing the daily functions performed by the Resource Buyers, Contract Specialist, and Perioperative Supply Chain Coordinator.
Provides guidance and assistance in supplier sourcing and business relationships (both suppliers and end users), timely order-to-pay processes, open order follow-up and expediting, alternative product selections, and assumes the lead role in contract negotiations, compliance, and product utilization management efforts.
The Manager also supports the Value Analysis process and cost management initiatives to assure system-wide value is achieved and maintained.
Ensures the Purchasing staff are properly maintaining the Item Master File and a portfolio of master contracts for products, equipment, and services available through the Group Purchasing Organization (GPO) and/or Lafayette General Health negotiated contracts confirming that competitive prices are paid for all goods and services.
Participates in researching and developing background information to assist in contract negotiations and supports the database of contracts maintained in the central contract repository and MMIS for use in tracking and monitoring contract expiration dates, user departments, and compliance.
Responsible for the management and reporting of all price changes, incentives, and rebates as appropriate to the System Director, Supply Chain Management, and use departments within Lafayette General Health.
Provides direction and leadership in the development, maintenance, and communication of the corporate-wide centralized purchasing and contract management program.
Serves as a leader in giving direction and support to the staff in development of Requests-For-Proposals (RFPs) and/or Requests-For-Information (RFIs).
Assists in proposal reviews, interacting with suppliers to obtain product information in support of data analysis for the system Value Analysis Teams (VAT) and others as directed by the System Director, Supply Chain Management.
Actively involved in assisting the System Director, Supply Chain Management in establishing operational goals and objectives that support the strategic plan and vision. Coordinates with departments system-wide to ensure successful outcomes.
Will also perform other duties as requested.
ESSENTIAL DUTIES AND RESPONSIBILITIES: Directs Purchasing team and coaches them in how to develop and implement category strategies resulting in a supply chain that delivers products that meet or exceed quality and service requirements at the least feasible cost. Develops processes to ensure monitoring of supplier performance on an ongoing basis and development of improvement plans as required. Liases with LGH teams to ensure two way dialogue and understanding of LGH needs as well as industry trends and opportunities. Supports resolution of systemic quality, service or cost issues. Provides a comprehensive departmental orientation to all new personnel and required training to all staff on an ongoing basis. Cost savings will be documented and vendor files maintained. Manage and direct processes for all invoice discrepancies. Proactively supports the efforts that ensure delivery of safe patient care supplies, equipment, and services and to promote a safe environment within LGH. Accountable for assigned capital project purchases in connection with ongoing facility renewals, new construction, related equipment, and furnishings. Solicits and analyzes quotations for new or nonstandard materials, equipment and services. Ensures all purchases comply with current policies and procedures, prudent buy principles, government regulations, and accepted trade practices Researches information, compiles statistics, gathers and computes various data to facilitate purchase recommendations and create reports to submit to the appropriate authority level. Utilize the MMIS and other information systems to the fullest capacity ensuring that pricing and related information is accurate. Participates in the supply chain related quality measures and continuous quality improvement opportunities, goal setting, collection and evaluation of data, implementation of action plans or related applications. Directs the staff in a professional and confidential manner. Maintains budgetary guidelines. Provides high-level customer service by responding to customer needs and requests in a timely and courteous manner. Supports inventory record keeping procedures. Responsible for work schedules and daily assignments for personnel. Interviews, selects, trains, counsels, and disciplines staff. Coordinates cost savings initiatives with Value Analysis Teams for introduction of opportunities to reduce supply related costs Supports the relationship and communication with the hospital group purchasing organization (GPO). Performs other related duties as requested or required.