At Stony Brook Medicine, the Director of Hospital Accounts Payable provides leadership for the daily operational oversight of the Hospital's payables confirming compliance with the laws of the State of New York. Ensures the staff is highly productive utilizing the best in industry practices.
Directs, sets goals, provides vision and evaluates progress for daily operations and specialty projects. Provides guidance to all levels of staff. This includes prioritizing and overseeing the daily work functions of professional and clerical support staff positions. Oversees performance management including performance reviews, counseling and disciplinary action.
Develops and provides training on new policies and procedures. Oversee training of staff members in all aspects of the payment process to promote a solid understanding of the procedures. Provide guidance and instruction to staff to ensure a strong competency understanding the use of the Lawson and SUNY FMS systems. Ensure invoices are paid on time minimizing late interest payments. Resolves all credit holds from vendors and establishes processes to reduce the frequency of future ones. Responds to all auditor requests for documents, provides reports to Finance and ensures all monthly, quarterly and annual processes are completed timely and accurately. Consults with officials of the Office of the State Comptroller, SUNY Central Administration, Department of Taxation & Finance for assistance and clarification of procedures and policies. Communicates with Hospital departments as needed to ensure any outstanding payments issues are resolved in a timely manner.
Duties of a Director of Hospital Accounts Payable may include the following but are not limited to:
Creates and implements policy and procedures to improve the efficiency of all operations in AP.
Ensures all daily operations are being performed in the most efficient and productive manner and incompliance to New York State Finance law.
Consult with officials of the Office of the State Comptroller, SUNY Central Administration, Department of Taxation & Finance for assistance and clarification of procedures and policies.
Serve as primary contact on all internal and external audits.
Directs a staff of about 25 FTEs. Reviews and resolves staff operational concerns.
Monitors staff productivity and provides guidance for any underachieving performance.
Resolves all credit holds urgently with vendors. Develops plans to reduce future credit holds from occurring.
Develops a thorough understanding of the use of the functionality of the Lawson and SUNY Financial systems.
Monitors and puts processes in place to limit the amount of late interest fee payments to vendors.
Implements new process such as utilizing electronics for Three-Way match, EDI and scanning paper invoices.
Develop a comprehensive AP training program.
Ensures annual process for lapsing funds is completed timely.
Directs the preparation of monthly, quarterly, annually and ad-hoc reporting requests as needed.
Special projects as assigned.
Bachelor Degree in Business Administration, Accounting or Finance.
Minimum ten years of overall experience working in an Accounts Payable department in a high invoice volume setting.
Minimum five years of experience in a supervisory role in Accounts Payable.
Strong communications skills required to interact with auditors, staff and Hospital departments.
Familiar with Three Way Match processes.
Experienced with Excel, WORD and automated Accounts Payable information systems.
Master Degree of Business Administration, Accounting or Finance
Competency and experience with using Infor Lawson's automated three-way match processing.
Experience with the SUNY Financial System and its requirements for interfacing.
Experience managing a high-volume Accounts Payable department in a Hospital setting.
Managing staff of ten or more employees.
Experience managing a unionized Accounts Payable staff.
Experience working in a government owned Accounts Payable department.
Special Notes: Resume/CV and cover letter should be included with the online application.
In accordance with the New York State Department of Health (DOH) order that all hospitals and nursing homes “continuously require all covered personnel to be fully vaccinated against COVID-19.” Upon acceptance of a conditional job offer, candidates who are not already vaccinated must obtain the first dose of the vaccine within three (3) calendar days of job offer and must obtain any subsequent doses in accordance with the vaccine protocol. The order allows for limited medical exemptions with reasonable accommodations, consistent with applicable law.
Posting Overview: This position will remain posted until filled or for a maximum of 90 days. An initial review of all applicants will occur two weeks from the posting date. Candidates are advised on the application that for full consideration, applications must be received before the initial review date (which is within two weeks of the posting date).
If within the initial review no candidate was selected to fill the position posted, additional applications will be considered for the posted position; however, the posting will close once a finalist is identified, and at minimal, two weeks after the initial posting date. Please note, that if no candidate were identified and hired within 90 days from initial posting, the posting would close for review, and possibly reposted at a later date.
Stony Brook Medicine is a smoke free environment. Smoking is strictly prohibited anywhere on campus, including parking lots and outdoor areas on the premises.
All Hospital positions maybe subject to changes in pass days and shifts as necessary.
This position may require the wearing of respiratory protection, which may prohibit the wearing of facial hair.
This function/position maybe designated as “essential.” This means that when the Hospital is faced with an institutional emergency, employees in such positions may be required to remain at their work location or to report to work to protect, recover, and continue operations at Stony Brook Medicine, Stony Brook University Hospital and related facilities.
Prior to start date, the selected candidate must meet the following requirements:
Successfully complete pre-employment physical examination and obtain medical clearance from Stony Brook Medicine's Employee Health Services*
Complete electronic reference check with a minimum of three (3) professional references.
Successfully complete a 5 panel drug screen*
Successfully complete a Background Check investigation.
Provide a copy of any required New York State license(s)/certificate(s).
Failure to comply with any of the above requirements could result in a delayed start date and/or revocation of the employment offer.
*The hiring department will be responsible for any fee incurred for examination.
Stony Brook University is committed to excellence in diversity and the creation of an inclusive learning, and working environment. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, familial status, sexual orientation, gender identity or expression, age, disability, genetic information, veteran status and all other protected classes under federal or state laws.
If you need a disability-related accommodation, please call the University Office of Equity and Access at .
In accordance with the Title II Crime Awareness and Security Act a copy of our crime statistics can be viewed here. Job Number: 2104993Official Job Title: TH Senior Staff AssociateJob Field: Administrative & Professional (non-Clinical)Primary Location: US-NY-Stony BrookDepartment/Hiring Area: Hospital Accounts PayableSchedule: Full-time Shift :Day Shift Shift Hours: 8:30 a.m. to 5:00 p.m. Pass Days: Sat, SunPosting Start Date: Dec 6, 2021Posting End Date: Mar 6, 2022, 8:59:00 PMSalary:Commensurate with experienceSalary Grade:SL5