This position independently reviews, coordinates, and determines the appropriate course of action for high-level procurement of supplies, services, and equipment. The incumbent analyzes contracts and ensures that all actions are in accordance with organizational policies and the Utah State procurement code. This position has no responsibility for providing care to patients.
Performs all the Essential Functions of job code 7904, Buyer.
Provides analysis, procurement and authorized return of supplies, services and equipment.
Creates purchase orders, as necessary, and ensures the cost-effective procurement and timely receipt of supplies, services and equipment.
Researches and reconciles purchases, receipt issues, payment problems, irregularities, billing errors, and disputes.
Analyzes available state, Group Purchasing Organization (GPO) and local purchasing contracts to ensure that the organization is in compliance and maximizing savings opportunities.
Monitors the performance of suppliers and requisitioners and works on continuous quality improvement.
Identifies and implements cost saving opportunities, and develops new supply sources as needed.
Acts as a liaison between vendors and departments and makes recommendations for cost effective alternatives, contract compliance, and requisitioning process improvements.
Reconciles discrepancies with vendors and monitors purchase trends for assigned hospital accounts.
Provides procurement information and purchase history data, as requested.
May provide indirect oversight, training and guidance for other buyers, as assigned.
Develops Requests for Proposal (RFP) and facilitates the process for departments requiring products and services warranting an RFP.
Knowledge / Skills / Abilities
Demonstrated working knowledge of Excel, Bidsync, State Procurement Code and University Purchasing Policies and Procedures.
Ability to analyze information and draw correct conclusions by creating cost analyses and successfully negotiating with others.
Demonstrated human relations and excellent communications skills.
Knowledge of shipping and receiving laws from foreign countries as well as within the United States.
Ability to manage and coordinate multiple projects that are large in scope.
Ability to resolve problems such as bid disputes and vendor protests regarding contract law.
Ability to interface with a myriad of internal and external customers and ensure that interested parties are following relevant federal and state laws.
Bachelor's degree in Business, Accounting, related field or equivalency.
Four years of direct purchasing experience.
Certified Purchasing Manager (CPM) certification or working toward its completion may be required in some areas.
Experience conducting RFP’s (Request for Proposals); preferred.
Experience working in Lawson (ERP Software); preferred.
Experience in procuring items in healthcare; preferred.
Utah State procurement code experience; preferred.
The University of Utah is a Level 1 Trauma Center and is nationally ranked and recognized for our academic research, quality standards and overall patient experience. Our five hospitals and eleven clinics provide excellence in our comprehensive services, medical advancement, and overall patient outcomes.
As a patient-focused organization, University of Utah Health exists to enhance the health and well-being of people through patient care, research and education. Success in this mission requires a culture of collaboration, excellence, leadership, and respect. University of Utah Health seeks staff that are committed to the values of compassion, collaboration, innovation, responsibility, diversity, integrity, quality and trust that are integral to our mission. EO/AA