University of Illinois Hospital & Clinics (UI Health)
Location: Chicago, Illinois
Type: Full Time
Supply Chain Management
4 Year Degree
Director of Supply Chain Purchasing
The University of Illinois Hospital & Clinics (UI Health) is seeking a Director of Supply Chain Purchasing position to join their team. The Director of Supply Chain Purchasing primary responsibility is managing and supervising the daily procurement and contracting activities for UI Health. This position oversees the procurement and contracting activities, coordinates, distributes and oversees the workload of the staff as required by changing initiatives and work requirements, provides direction in support of departmental goals and objectives, development of cost-effective procurement methods, budget management, and organizes and directs the supply chain process in accordance with established policies and compliance with the Joint Commission, state, and federal regulatory rules.
Duties & Responsibilities
Directs the day to day activities of purchasing staff.
Ensures open orders, backorders, invoice discrepancies are monitored and managed by the staff.
Create/update Hospital Policies & Procedures regarding procurement of Capital, commodities and professional services contracting.
Contribute significantly to UIH cost management efforts related to supplies and services by developing and implementing Value Analysis committees and procedures to control expenses and set standards. Analyze expenditure levels, usage trends and achieved savings, making recommendations for changes to directors and senior leaders. Recommend best practices to reduce freight and other ancillary costs. Develop and monitor annual budgets for all areas of responsibility and be able to explain significant variances between expected and actual results.
Serve as liaison between UIH and UIC and System Purchasing, Payables and Contracting functions. Assist with preparation of Board of Trustees procurement materials and monitoring of diversity spend. Understand Illinois Procurement Code and UI System policies and procedures and assist with educating UIH leaders on their impact on procurement.
Oversee UIH supply chain enterprise resource planning systems (ERP) including interfaces with other University ERP systems.
Develop appropriate organization structure for areas of responsibility and ensure adequate staffing on all shifts. Utilize outside temporary agency help when necessary to maintain optimal service levels. Effectively lead and motivate teams with diverse skills and backgrounds.
Evaluate and maintain relationships with prime vendors, group purchasing organizations and other collaborative efforts to ensure appropriate pricing, value and availability of supplies and services.
Perform other related duties and participate in special projects as assigned.
UI Care: Patient & Employee Service Values
Service Values and UI CARE (Communicate, Acknowledge, Respect, Excel) Standards
Integrity and Service Excellence: Each person is treated with dignity, respect, and compassion. One should be sensitive to ethnic, cultural and racial differences. This is emphasized by the UI CARE behavior, Respect: Patients First.
Behavior: Performance is acceptable when everyone is greeted with a smile and a warm and caring manner using the person’s name whenever possible. No matter how I feel, I display a caring attitude. This is demonstrated through my hallway, elevator, and phone etiquette, as well as, my interactions with my peers, co-workers, volunteers, patients, and leaders.
Accountability: Each person displays loyalty and pride in the University of Illinois Hospital & Health Sciences System and its associated entities while upholding the confidentiality of patients, visitors, physicians, and co-workers. One should be a role model, be open-minded and collaborate with others. At the same time, one is fully accountable for their actions, and should focus on exceeding expectations. This is emphasized by the UI CARE behaviors: Excel: Accountability & Teamwork and Ownership & Pride.
Behavior: Performance is acceptable when concerns/problems with fellow employees and/or customers are not discussed with anyone other than the person involved or the supervisor. Patient/Employee issues and ideas are listened to and appropriate follow-up occurs to create a satisfied patient, patient family member, or employee/volunteer. I do not make excuses. I do not demean other people or departments. This is demonstrated by me taking full responsibility for my actions regardless of the circumstances.
Innovation: Each person demonstrates commitment to open communication. Every conversation should incorporate the key elements of AIDET (Acknowledge, Introduce, Duration, Explain and Thank). This will convey courtesy, clarity, and indicate that one is actively listening. One should seek opportunities to manage-up others by highlighting positive situations. This will create an environment of recognition and praise while empowering others to take ownership. At the same time, create an overall welcoming environment. This is emphasized by the UI CARE behaviors Communicate: Talk, Listen, learn and Manage Up. Also, the UI CARE behavior Acknowledge: Reward and Recognize and Make People Feel Welcomed.
Behavior: Performance is acceptable when openness and acceptance of constructive criticism occurs. Positive communication occurs by complimenting and expressing appreciation to others. I will listen and encourage others to express ideas and opinions and support ways to improve UI Health Experience and the evaluation and implementation of new ideas. I will focus on being clear in all of my conversations and interactions by using AIDET at all times. I will focus on making our patients/guests and employees/volunteers feel welcome but managing up others whenever possible.
Safety: Each person demonstrates pride in the physical appearance of UI Health, University of Illinois Hospital and its associated entities as a safe environment. One focuses on keeping the physical environment clean which includes the hallways, elevator, caf, general areas, and one’s personal work area. One also demonstrates pride in their personal appearance. This is emphasized by the UI CARE behavior Respect: Appearance, Courtesy & Environment.
Behavior: Performance is acceptable when initiative is taken to maintain a safe and clean environment. I will conduct myself in a manner that respects and preserves equipment and the physical plant. I do not walk by spills, trash or unsafe conditions while walking the hallways, elevator, caf, general areas and/or my personal area without assuring that they are attended to promptly by myself or appropriate personnel. I will take ownership of my surroundings. I will also focus on managing my personal appearance and body odor by dressing professionally and/or appropriate for my area, grooming appropriately, and my managing personal hygiene.
Bachelor's Degree with 10+ years experience in Purchasing, with 5 or more managing and supervising staff.
5+ years experience purchasing for a healthcare institution, preferably academic medical center.
Salary & Benefits:
UI Health offers competitive benefit packages, including: vacation days, paid holidays, Floating Holidays, State University Retirement System, tuition waiver, tuition discount for dependents, and excellent medical, dental, and vision packages.
For consideration, please submit a complete application and supplemental resume by November 17, 2023
The University of Illinois at Chicago/ UI Health is an affirmative action, equal opportunity employer that has a strong institutional commitment to the principle of diversity and is particularly interested in receiving applications from a broad spectrum of people. We do not discriminate on the basis of sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law.
The University of Illinois may conduct background checks on all job candidates upon acceptance of a contingent offer. Background checks will be performed in compliance with the Fair Credit Reporting Act.
The University of Illinois System requires candidates selected for hire to disclose any documented finding of sexual misconduct or sexual harassment and to authorize inquiries to current and former employers regarding findings of sexual misconduct or sexual harassment. For more information, visit www.hr.uillinois.edu/cms/One.aspx?portalId=4292&pageId=1411899